Job Description – Accounts Payable Executive
Position: Executive – Finance & accounts (Accounts Payable)
Department: Finance & Accounts
Location: Maputo, Mozambique
Reporting To: Assistant Finance Manager / Accounts Payable Supervisor
Job Summary
The Accounts Payable Executive is responsible for managing supplier invoices, ensuring timely and accurate payments, maintaining vendor accounts, and supporting month-end financial closing while ensuring compliance with company policies and local statutory requirements.
Key Responsibilities
- Invoice Processing
- Verify supplier invoices against Purchase Orders (POs), Goods Receipt Notes (GRNs), and supporting documents.
- Ensure all invoices are properly approved before processing.
- Record supplier invoices accurately in the ERP/accounting system.
- Maintain complete documentation for all payable transactions.
Vendor Management
- Maintain supplier master data and ensure information is up to date.
- Reconcile vendor statements regularly and resolve discrepancies.
- Respond to supplier payment queries professionally and promptly.
- Coordinate with procurement and operations to resolve invoice-related issues.
Payment Processing
- Prepare weekly and monthly payment schedules.
- Process supplier payments through bank transfers, cheques, or other approved payment methods.
- Ensure payments are made within agreed credit terms.
- Maintain proper records of all payment transactions.
Reconciliations
- Perform monthly vendor account reconciliations.
- Assist with bank reconciliations related to supplier payments.
- Reconcile advance payments and supplier balances.
- Investigate and resolve unmatched or outstanding transactions.
Reporting
- Prepare Accounts Payable ageing reports.
- Monitor overdue supplier balances.
- Generate payment status reports for management.
- Assist in cash flow forecasting by providing payable schedules.
Required Qualifications
- Bachelor’s degree in accounting, Finance, Commerce, or a related field.
- 2–5 years of experience in Accounts Payable.
- Experience using ERP systems (Primavera, SAP, Oracle, ERP Next, or similar) is preferred.
- Strong knowledge of Microsoft Excel.
- Good understanding of accounting principles and financial controls.
Preferred Skills
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Ability to prioritize tasks and meet deadlines.
- Ability to work independently and as part of a team.
- English proficiency is mandatory; Portuguese is must.
How to apply:
Apply by sending your updated resume to: anilsio.salvador@fuelbuddy.co.mz
