- Moçambique
Sobre a vaga
Main tasks and responsibilities
- Defining, implementing, and coordinating the procurement, logistics and administrative strategy and activities
- To lead the procurement of all goods/services/works needed for the implementation of the programme, in cooperation with the OM
- To be responsible for ensuring maintenance of AVSI assets in the area of reference, including offices, warehouses, guesthouses and any other premises
- To ensure that the area operation teams respect procedures and ensure the implementation of specific controls/checks regarding use of assets, fuel, stock etc
- To be responsible for the purchase and financial authorization of expenses in the area of reference in compliance with the monthly treasury forecast and AVSI procedures
- To participate in the financial management of Nampula office in collaboration with the administrator
- To ensure that all administrative and financial procedures in the base follow AVSI procedures
- To communicate regularly with the Operations Manager on all important issues regarding finance and administrative matters
- To follow up closely the relevance of any expenses and proposed cost reduction measures, together with the relevant coordinators
- To monitor the financial and administrative management of the area of reference including the preparation and monitoring of budgets, financial requests, accountancy, payments, tenders, procedures, movements etc.
- To supervise, support and follow up the compilation and timely submission of the monthly logistics and administrative reports and accountancy to the national office
- To coordinate all operational staff, hold systematic (weekly) meetings and activity planning sessions
- To ensure coordination between the different departments (program, logistic, procurement, finance and administration) and good understanding and cooperation between technical and support teams
- Implement capacity building sessions for the operations team (procurement, logistics and admin) through specific training plans based on periodic capacities assessment
- Continuous monitoring of the local situation through the collection and analysis of security information and sharing with the Country Security Officer (CS) and Country Representative
- In cooperation with the CS, identify of security threats and measures to mitigate risk, and follow up the implementation of security measures
- Ensure that procurement processes respect of AVSI safeguarding policies and procedures, with particular attention to PSEA
- Carry-out any other duties and/or responsibilities assigned by the supervisor.
Essential Requirements
- University degree in economics, management, logistics, administration, political science or equivalent field
- Minimum 5 years of experience in the Humanitarian/development sector, preferably in finance, logistics and procurement
- At least 3 years previous field experience in an NGO, ideally in a similar role
Required Skills And Experiences
- Experience and well-developed skills in staff management, supervision, and capacity building
- Proven track record of supporting a senior management team, and providing strategic support
- Knowledge of the requirements of major donors and experience in budgeting and reporting to donors
- Strong capacities of financial management and planning
- Good attention to detail and analytical skills
- IT proficient minimum in most common tools such as Word, advanced Excel, Outlook, financial systems etc…
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
- Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
- Strong communication (written and spoken), and interpersonal skills in English (written and oral) and Portuguese (or at least 2 Latin languages), with experience in managing multicultural teams
- Previous experience in Mozambique will be considered an advantage
Candidata-se: Clique aqui!
