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Vaga – Project Admin Assistant (DTM)

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Job Vacancy – Project Admin Assistant (DTM)

Location:
Pemba, Cabo Delgado, Mozambique

Organization:
International Organization for Migration (IOM)

Supervision:
Under the overall supervision of the Migration and Displacement Programme Coordinator and the direct supervision of the DTM Project Officer, with close coordination with the Head of Sub-Office in Pemba, Operations Officer in Nampula, and Resources Management Unit in Pemba.

Responsibilities:

Administrative & Financial Support:
- Support administrative and clerical activities in the field, in collaboration with the Finance and Logistics Unit.
- Liaise with IOM Procurement and Logistics for the timely procurement and delivery of materials to field offices.
- Monitor project budgets and financial expenditures, alerting the Programme Officer of any deviations or over-expenditures.
- Process advances and payment requests, initiating corrective actions when necessary.
Coordination & Reporting:
- Coordinate with Human Resources and Finance Units for staffing, timesheets, and related documentation.
- Maintain an effective filing system for project documents, letters, memos, etc.
- Assist in preparing and organizing training sessions for data collection teams.
Capacity Building & Compliance:
- Support capacity building of field teams on IOM Codes of Conduct and Finance/HR requirements.
- Ensure compliance with IOM financial rules and regulations.
General Support:
- Provide troubleshooting and problem-solving support for general operations.
- Perform other duties as assigned.

Education:

Bachelor’s Degree in Administration, Finance, Information Management, Computer Science, or a related field from an accredited university with 2 years of relevant work experience; OR
Completed High School Diploma with at least 4 years of relevant working experience.

Skills:

In-depth knowledge of migration-related subject areas.
Knowledge of UN and bilateral donor programming.
Familiarity with financial rules and regulations.
Proficiency in Microsoft Office and strong IT skills.

Languages:

Fluency in English and Portuguese (both oral and written) is required.
Knowledge of local languages is advantageous.

Required Competencies:

Values:

Inclusion and respect for diversity.
Integrity and transparency.
Professionalism, courage, and empathy.

Core Competencies:

Teamwork, delivering results, managing and sharing knowledge, accountability, and communication.

Managerial Competencies (if applicable):

Leadership, empowering others, building trust, strategic thinking, and humility.

Notes:

This position is subject to funding confirmation.
Only candidates with valid residency and work permits for Mozambique will be considered.
IOM has a zero-tolerance policy for misconduct, including sexual exploitation, abuse, harassment, and discrimination.
IOM does not charge fees at any stage of the recruitment process.