Vagas

Vaga: Procurement Coordinator – Northern Hub

Adicionar comentário2 semanas atrás 8 min de leitura

Company Vision

We seek a world of hope, inclusion, and social justice, where poverty has been overcome and all people live with dignity and security.

Company Mission

CARE works around the globe to save lives, defeat poverty, and achieve social justice.

Job Description

Role Profile

The Procurement Coordinator is responsible for leading and managing procurement operations within the Northern (Nampula) or Southern (Maputo) Hub, ensuring timely, transparent, and cost-effective acquisition of goods and services for program and operational delivery.

The role ensures high-quality procurement services across offices under the hub, including technical support, troubleshooting, and continuous capacity strengthening of staff involved in procurement. The position requires regular data analysis to improve workflow efficiency, reduce procurement lead times, and ensure value-for-money purchasing.

The post holder will guarantee full compliance with CARE policies, donor regulations, and Government of Mozambique standards, while maintaining strong coordination with Program, Finance, and Operations teams for seamless delivery of activities. The coordinator is expected to actively monitor market trends, update the supplier database, drive process improvements, and ensure that procurement practices remain aligned with best practice nationally and internationally.

Success in this role means efficient procurement turnaround, strong internal controls, accountable documentation, improved supplier performance, and reliable support to program implementation under the Hub structure.

ROLES AND RESPOSIBILITIES

1. Procurement Planning, Management and Reporting

Lead the preparation, consolidation, and implementation follow-up of annual and quarterly procurement plans for programs, program support units, and field offices within the hub.
Monitor adherence to procurement plans, flag risks early, and work with budget holders to mitigate delays and unplanned purchases
Develop and implement a capacity-building plan for procurement focal points based on periodic assessments, audits, and performance gaps.
Coordinate the timely submission of procurement plans from all projects and ensure alignment with workplans, grant timelines, and pipeline considerations.
Prepare and submit monthly procurement performance reports to line management and weekly procurement status updates to relevant staff, highlighting bottlenecks and recommended corrective actions.
Ensure procurement data is analyzed and used for informed decision making — including lead time, volume of transactions, supplier performance, and compliance metrics.
Use reporting and analytics to optimize procurement workflow and contribute to continuous business/process improvement.
Track industry trends and technology developments to identify opportunities, supply risks, and alternative vendors to ensure continuity and cost efficiency.
Maintain updated market intelligence and pricing benchmarks to support budget development, proposal costing, and operational procurement.
Develop differentiated purchasing strategies for goods and services based on risk level, sourcing complexity, and lead time.
Lead supplier sourcing and qualification, maintain and update the supplier database, and conduct periodic performance assessments to ensure an optimal vendor portfolio (quality, cost, delivery time, compliance).

2. Strategic sourcing of goods and services

Lead strategic sourcing initiatives to ensure cost-effective, compliant, and timely procurement of goods and services across the hub.
Conduct regular market analysis and supplier mapping to anticipate supply risks, discover new opportunities, and maintain competitive sourcing options.
Maintain updated market intelligence and pricing benchmarks to inform negotiations, proposal budgeting, and procurement decision-making.
Develop and implement differentiated sourcing strategies tailored to procurement categories (framework agreements, prequalified rosters, spot purchasing, competitive tenders, etc.).
Identify, pre-qualify, and onboard suppliers to expand and strengthen the vendor base, ensuring alignment with CARE quality, ethical standards, and value-for-money principles
Conduct periodic vendor evaluation, performance scoring, and risk assessment to ensure reliable supplier performance and diversified sourcing.
Lead supplier relationship management — including negotiation, dispute resolution, and long-term cost efficiency strategies.

3. Policies, Procedures and Systems

Implement and enforce CARE Mozambique procurement policies and procedures to ensure efficient, compliant, and customer-focused procurement operations within the hub.
Maintain updated knowledge of CARE, donor, and Government of Mozambique procurement regulations — ensuring full adherence and dissemination of changes to relevant staff.
Review the effectiveness of procurement systems and workflows, identify gaps, and recommend process improvements for faster turnaround time and increased value-for-money.
Ensure robust internal controls are in place and consistently applied, including segregation of duties, documentation standards, and fraud-prevention measures.
Promote and maintain audit-ready procurement documentation at all times across hub offices.
Ensure that procurement committees are properly constituted, functional, and apply decision-making processes consistently across offices under the hub.
Support the rollout of digital procurement tools and system upgrades and provide feedback to leadership on operational improvements.
Contribute to policy reviews and the development of SOPs, templates, and tools to strengthen compliance and streamline procurement processes.

4. Customer Service Excellence

Ensure coherence and collaboration across procurement and other departments, promoting efficient workflows and value-added service delivery to programs and operations.
Build and maintain strong internal stakeholder relationships, ensuring timely communication, responsiveness, and professional support to project teams.
Establish service delivery expectations (SLAs/lead times) and monitor performance against them, ensuring continuous improvement.
Conduct periodic internal customer satisfaction assessments and use feedback to improve systems, reduce bottlenecks, and strengthen service quality.
Benchmark procurement practices with peer agencies and incorporate best practices to enhance delivery standards and cost efficiency
Provide proactive guidance and problem-solving support to teams across the Country Office to resolve procurement-related challenges quickly and effectively.
Promote a culture of accountability, transparency, and customer orientation within the procurement function.

5. Country Office Compliance/ Risk Management

Work closely with the Partnership and Sub-Grant teams to train and mentor partners on procurement processes, donor requirements, and compliance expectations.
Ensure organization-wide understanding and application of CARE procurement policies, procedures, and donor-specific regulations.
Guarantee that procurement documentation is complete, accurate, auditable, and properly filed across all hub offices
Maintain up-to-date procurement files (manual and digital) and ensure audit-readiness at all times.
Identify, assess, and report procurement risks, implement preventive internal controls, and act on red flags early to avoid financial and reputational exposure.
Coordinate implementation of internal and external audit recommendations and monitor progress on corrective actions.
Ensure all procurement processes adhere to ethical standards, conflict-of-interest rules, and anti-fraud principles.
Support program teams in managing procurement within sub-awards, ensuring partners meet compliance and documentation requirements under donor rules.

6. Advisory Role

Ensure procurement committees are active, functional, and applying standardized decision-making procedures across CO offices.
Utilize procurement data and analytics to provide evidence-based recommendations to Senior Management, budget holders, and program teams.
Advise on cost-saving opportunities, supplier performance, and procurement risk mitigation strategies.
Provide hands-on problem-solving support for complex procurement cases and bottlenecks, ensuring minimal disruption to program delivery.
Contribute to continuous improvement initiatives and organizational decision-making through data-driven insights and market intelligence.

III. QUALIFICATIONS

A. Education

Bachelor’s Degree in relevant field (Business Administration, Procurement/ purchasing, Logistics) or equivalent.
Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)

B. Experience and Competencies Required

Minimum of 4 years of relevant procurement management experience, 2 years of which should be in an international organization in a similar role dealing with both local and overseas procurement
Good understanding of various donor policies and procedures relevant to procurement
Knowledge of local markets, local as well as international procurement regulations
Excellent analytical, negotiation and communication skills
Demonstrated integrity and positive attitude
Ability to take initiative where appropriate to deal with difficulties encountered in daily work
Ability to adapt or change priorities according to the changing demands of the job
Customer-oriented – internal and external

IV. CONTACTS/KEY RELATIONSHIPS

The Procurement Coordinator is expected to build and maintain professional, transparent, and collaborative relationships with internal and external stakeholders to ensure efficient and compliant procurement operations.

Internal Stakeholders